5 Things to Do to Launch a New Team Project Successfully

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2 min read

Updated: December 29th, 2023

Embarking on a new team project is akin to setting sail on uncharted waters – the excitement is palpable, but so is the uncertainty. The potential for project pitfalls can be stress-inducing, primarily when the success of your venture hinges on effective teamwork and meticulous planning.

To navigate these waters confidently, entrepreneurs must undertake seven critical actions before launching a new team project. Let’s delve into each, exploring their significance and how CRM tools can be the wind in your project’s sails.

What is the definition of CRM tools?

At its core, Customer Relationship Management (CRM) tools are a suite of applications designed to streamline and enhance customer interactions. However, their utility extends far beyond customer-facing functions. CRM tools serve as a centralized hub in project management, orchestrating a symphony of project-related activities. 

From resource management and progress tracking to facilitating communication among team members, CRM tools are the lighthouse guiding your project through the complexities of collaboration.

As we explore the seven crucial steps before launching a team project, remember that CRM tools are not just tools – they are the compass, chart, and wind that optimize the course of your project toward success.

5 Things to Consider When Launching a New Team Project

Here are five things to consider when you’re launching a new team project:

1. Project Planning and Goal Setting

Before the first keystroke or meeting agenda, meticulous planning is your compass. Setting clear and achievable goals is the north star guiding your team. According to a Project Management Institute (PMI) study, projects with well-defined goals are 20% more likely to succeed.

Such precision doesn’t just happen; it’s a deliberate process facilitated by CRM tools. These tools empower project managers to outline objectives, allocate resources efficiently, and set realistic timelines, ensuring everyone is on the same course.

2. Assembling the Right Team

In the vast sea of skills and personalities, assembling the right team is your ship’s crew – each member contributing unique strengths. An IBM study revealed that effective teamwork can improve project success by 50%. CRM tools are crucial in this phase, acting as your recruitment compass.

By storing comprehensive profiles of team members, complete with skills, experience, and past contributions, CRM ensures you assemble a crew based on availability and the synergy that propels projects toward success.

3. Defining Roles and Responsibilities

Assigning roles and responsibilities is akin to charting the course on your project map. The Harvard Business Review notes that teams with clearly defined roles have fewer conflicts.

Here, CRM tools act as your navigational aid, providing a centralized platform where roles and responsibilities are not just stated but dynamically adjusted as the project evolves. CRM minimizes confusion and promotes smoother sailing through the project lifecycle by ensuring everyone knows their part.

4. Creating a Project Timeline

A project without a timeline is like a ship without a schedule – lost at sea. According to the Standish Group’s Chaos Report, projects with clear timelines are 20% more likely to be successful.

As your project calendar, CRM tools allow you to plot milestones, set deadlines, and visualize the project’s journey. This keeps the team on track and serves as a powerful communication tool, fostering a shared understanding of the project’s temporal landscape.

5. Risk Assessment and Mitigation Strategies

The turbulent waters of project management are rife with risks. Recognizing them early and charting strategies for mitigation is like fitting your ship with a robust hull. A PricewaterhouseCoopers study found that managing risks increases project success rates by 43%.

CRM tools serve as your risk radar, providing a platform to identify potential obstacles, assess their impact, and implement strategies for smooth navigation. By integrating risk management into your project plan, you ensure that your ship is resilient against possible storms.

Conclusion

As you prepare to launch your team project, remember that successful voyages are not mere chance but the result of strategic planning, cohesive teams, and dynamic navigation. CRM tools are your first mate in this endeavor, offering a comprehensive toolkit to enhance every aspect of your project management journey.

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